Who can do this?
- The Office Admin · Office Admins
- The Boss · Business Owners
- One-Person Show · Sole Traders
Who this guide is for
Business Owners and Sole Traders. Admin can also enable the portal.
Overview
Switch the Client Portal on so every new quote includes a personalised link the client can use to view and accept the quote online, track job progress, and view invoices — no login required for them.
Before you start
Your business profile, logo, and payment methods should already be set. Decide whether to also show your licences and qualifications on portal quotes.
Steps
- Open Business Settings → Site tab.
- There are two related toggles on this tab: Client Portal (controls whether clients can access the portal at all) and Client Sharing (controls whether per-photo and per-record share-with-client toggles appear elsewhere in MyApprentice). Toggle Client Portal to ON and save. Confirm you have toggled the Client Portal toggle, not the public enquiry form toggle.
- (Optional) On each licence record, tick Show on client portal quotes for the licences you want clients to see.
What happens next
Every new quote you send includes a View and Accept Quote link in the client notification email. When an accepted quote is converted to a job and the schedule (date and time) is set, MyApprentice presents a Share with client prompt offering selected items (quote, job details, photos with the per-photo Share with Client toggle on) to share with the client — choose what to share and confirm.
⚠️ Disabling the portal mid-job IMMEDIATELY removes all client access. Clients can no longer view quotes, jobs, invoices, or messages. Pending portal-acceptance stops working. If you must turn the portal off during active work, coordinate with the client by phone or email first.
Related guides
Create and send a quote, Turn an Accepted Quote into a Job, Configure business settings.
Related in Clients & Enquiries
Add Your First Client
Create a client record so you can attach quotes, jobs, and invoices to it. You can also create a client inline while building a quote.
View or Update a Client
Find an existing client, review their quotes, jobs, and enquiries, and update contact details when something changes.
Set Up the Public Enquiry Form
Turn on the public enquiry form so prospective clients can submit an enquiry without logging in, and grab the URL to share or embed.
Respond to an Enquiry
Open a new enquiry, review the client's submission, reply by email if you need more information, accept it, and convert to a quote when you…