Who can do this?
- The Office Admin · Office Admins
- The Boss · Business Owners
- The Books · Finance
- One-Person Show · Sole Traders
- The Foreman · Supervisors
Who this guide is for
Business Owners, Sole Traders, Admin, Supervisor, and Finance.
Overview
Add a supplier to your Supplier Library so supplier invoices can be matched to them and inventory updates flow through correctly.
Before you start
Have the supplier’s name, ABN, contact email, phone, website, billing address, and any account references your business uses with them.
Steps
- In the left sidebar, select Suppliers.
- Select Add Supplier.
- Enter the supplier details: Supplier Name (required), ABN, Supplier Email, Supplier Contact Number, Supplier Website, Supplier Address.
- (Optional) Add account references or any other supplier-specific details where shown.
- Select Save.
What happens next
The supplier appears in the Supplier Library. When you upload a supplier invoice, MyApprentice can match the document against the right supplier automatically; if AI extraction picks up a supplier you have not added, you can create them inline at the review step.
Related guides
Related in Materials & Suppliers
Add a Material to Your Library
Add a product, part, or consumable to your Materials library so it is available for quotes, jobs, and supplier invoices.
Upload a Supplier Invoice
Upload a supplier invoice PDF and use AI extraction to pull out the supplier, line items, totals, and tax, ready to apply to inventory.
Adjust Stock Manually
How to record a stock movement against a material — restock, usage, waste/damage, adjustment, or return — and update the held inventory.
Edit a Material
How to update an existing material in your Materials library — name, unit, pricing, category, and stock parameters — and how the change rip…