Who can do this?
- The Office Admin · Office Admins
- The Boss · Business Owners
- One-Person Show · Sole Traders
- The Foreman · Supervisors
Overview
Finance reviews submitted and approved timesheets to confirm hours and job allocation before payroll runs. You cannot approve or unapprove a timesheet week — that is the Business Owner, Supervisor, or Admin’s action. Once the relevant role has approved a week, you can Export payroll for the payroll system.
Who This Workflow Is For
The Finance role. The Business Owner, Supervisor, and Admin can also review timesheets and approve/unapprove them. Tradies and Apprentices submit their own timesheets.
Before You Start
The employee must have submitted (or had time recorded via clock-in/clock-out). Have any roster or shift records on hand to spot-check entries.
Step-by-Step Process
- In the left sidebar, select Timesheets. The Timesheets review screen opens.
- Open the review or viewing tab for employee timesheets.
- Select the employee from the viewing dropdown.
- Review the submitted day or week:
- Check daily hours and any manual entries against rostered shifts.
- Confirm job allocations.
- Confirm travel time is recorded correctly where relevant.
- Note any flags the employee left.
- You cannot select Approve / Unapprove as Finance. Approval is the Business Owner, Supervisor, or Admin action. If you see entries that need correcting:
- For unsubmitted or unapproved entries, ask the employee directly to correct and resubmit.
- For approved entries that need correction, ask the Business Owner, Supervisor, or Admin to Unapprove the week so the employee can fix and resubmit.
- Once a week is approved, it is payroll-ready — proceed to Export payroll.
What Happens Next
Approved timesheets feed the payroll export. Unapproved timesheets stay where they are until the relevant role acts.
Common Issues
- No Approve / Unapprove button. Correct — Finance does not approve or unapprove timesheets.
- Need a correction. Ask the relevant approver to unapprove and the employee to correct.
- Wrong job allocation. Ask the employee to edit and resubmit, then ask the approver to re-approve.
- Employee missing from the dropdown. Confirm the user is still active and has submitted time.
Related Guides
Related in Time & Payroll
Review and Approve a Timesheet
Confirm that the hours an employee has submitted are correct and signal that the time is ready for payroll. There is no dedicated Reject ac…
Export Payroll
Export approved timesheet data so it can flow into payroll.
Recording, Submitting, and Approving Timesheets
Timesheets in MyApprentice capture the hours you (or your team) worked each week. Time can be recorded by clocking in and out on shifts, by…
Export payroll
The payroll export pulls approved timesheets into a format you can use in your payroll system. Only approved timesheets are exported — anyt…