Review submitted timesheets

Overview

Approving a timesheet confirms an employee’s hours are correct and signals the week is ready for payroll. As a Supervisor you are one of the three roles (with Business Owner and Admin) who can approve and unapprove timesheets. There is no dedicated Reject action — corrections are requested via the agreed comms channel, the employee resubmits, and you re-approve.

Who This Workflow Is For

The Supervisor role. The Business Owner and Admin can also approve and unapprove timesheets. Finance can review timesheets but not approve them. Tradies and Apprentices submit their own timesheets but cannot approve any.

Before You Start

The employee must have submitted the week (or had time recorded via clock-in/clock-out). Have rosters or shift records on hand to compare against. Approval at end of week before payroll is typical.

Step-by-Step Process

1. In the left sidebar, select Timesheets.
2. Open the review or viewing tab for employee timesheets.
3. Select the employee from the viewing dropdown.
4. Review the submitted day or week:
   • Check daily hours and manual entries against rostered shifts.
   • Confirm job allocations.
   • Confirm travel time is recorded correctly.
   • Review any notes or flags.
5. If the entries are correct, select Approve. The timesheet is marked Approved.
6. The Approve button changes to Unapprove so you can reverse if needed.
7. If you spot a problem after approval, see Unapprove a timesheet.

What Happens Next

Approved timesheets are ready for payroll. Once a Business Owner or Finance runs Export Payroll, the approved week feeds payroll. You can also run the export yourself — see your business’s process for who runs payroll.

Common Issues

• No Reject or Request Changes button. By design — use Unapprove then ask the employee to correct.
• Approved by mistake. Select Unapprove to reverse.
• Wrong job allocation. Ask the employee to edit and resubmit, then approve again.
• Cannot find Submit Week. That is the employee’s action. They must submit before you can approve.

Related Guides

• Unapprove a timesheet
• Review your attention items at login
• Clock in and out