Tradie — Role overview

Overview

Tradie is the field role in MyApprentice. As a Tradie you do the on-site work — turn up to your assigned shifts, clock in and out, work through your Shift To-Do checklist, take photos, leave notes, mark the shift complete, and submit your timesheet at the end of the week. The office team — Business Owner, Admin, or Supervisor — schedules your shifts, manages the client side, and handles invoicing. You focus on the work.

Who This Workflow Is For

The Tradie role is for qualified field workers — electricians, plumbers, carpenters, and other trade staff doing the on-site work. Apprentices also do field work but with a more restricted scope. The Supervisor runs the team and assigns your shifts. The Business Owner owns the business; Admin runs the office. Finance handles invoicing and Xero. Admin and Finance are back-office roles and are not scheduled as field workers.

What this role can do

The Tradie profile below is grounded in the confirmed role-based permissions for the platform.

See your assigned work. View jobs, schedules, clients, and quotes only where you are assigned. You see your own upcoming shifts on the Dashboard schedule stream and on the shift card.

Record your time. Clock in and out on your assigned shifts; create manual timesheet entries if you forgot to clock in; edit your own timesheet entries; submit the week for approval. You only see and edit your own timesheets.

Work through Shift To-Do’s. Tick Shift To-Do items as you complete them on site. You can edit your own assigned-shift fields — notes and shift to-do completion — but cannot change the date, time, or worker assignment on a shift.

Capture site notes and evidence. Add shift notes (including flag-an-issue internal notes) and upload photos against your assigned shift.

Mark your work complete. Tick all Shift To-Do’s, upload evidence, leave any needed notes, and mark your shift work complete. The Supervisor or Business Owner finalises the job overall — your role here is to indicate the on-site work is done.

View your own schedule. Open the Schedule page to see your own assigned shifts. You cannot see other workers’ schedules.

Messages (limited). View and reply to message threads scoped to a job you are assigned to. You cannot start a new thread or message clients outside your assigned work.

Manage your own profile. Edit your own name, contact details, and password.

Before You Start

You need a registered Tradie account, invited by the Business Owner or Admin. After accepting the invite, set up MFA on the Customisation → Security tab. Your Business Owner / Admin / Supervisor will assign shifts to you; once a shift is on your dashboard, you can open it and start the day.

Tradie guardrails (at a glance)

Tradie cannot do the following — they sit with other roles:

• Create or edit a job — Business Owner, Admin, or Supervisor.
• Finalise/complete a job — Business Owner, Supervisor, or Admin.
• Create, edit, or send a quote — Business Owner, Admin, Supervisor, or Finance.
• Create or send an invoice — Business Owner, Admin, Supervisor, or Finance.
• Push to Xero or run payroll — Business Owner, Supervisor, or Finance.
• Assign workers to shifts or edit other people’s shifts — Business Owner, Admin, or Supervisor.
• Share job details with the client — Business Owner, Admin, or Supervisor (Finance and Apprentice are also blocked).
• View other people’s timesheets — own timesheets only.
• Access supplier invoices or suppliers — Business Owner, Admin, or Supervisor.
• Access Business Settings or the Users area for managing other people — Business Owner or Admin; you can only edit your own profile.
• View Document History — Business Owner only.
• View enquiries — office roles only.

Related guides

The full list of Tradie Help Centre articles is in the Tradie Role Index. Articles to read first if you are new to MyApprentice as a Tradie:

• Set up MFA
• Check today’s shift at the start of the day
• Clock in and out
• Complete the Shift To-Do checklist
• Submit your timesheet

For end-to-end journeys that span more than one role (a quote-to-job journey, for example), see the workflow guides in .